Exlusions

Exlusions

The Exclusions Module in P3 LogiQ allows companies to manage and document exclusions for specific requirements of the standards they are seeking certification to. This is particularly useful for companies that do not perform certain activities (e.g., design) and therefore can exclude those sections from their certification scope. This module applies to standards such as ISO 9001, ISO 14001, and ISO 45001.

This guide will walk you through how to use the Exclusions Module effectively.

Step 1: Access the Exclusions Module

  1. Log in to your P3 LogiQ account.
  2. Navigate to the Scope section and select the Exclusions Module.

Upon entering the module, you will see a list of current exclusions, similar to the screenshot. The list includes:

  • Facility Name: The facility where the exclusion applies.
  • Standard: The applicable standard (e.g., ISO 9001).
  • Standard Clause: The clause that is being excluded (e.g., 8.3 Design).
  • Justification for Exclusion: The reason why this clause is excluded (e.g., "No design performed").

Step 2: Adding a New Exclusion

  1. Click on the "Add Exclusion" button at the top-right corner of the module.

  2. A pop-up form will appear, prompting you to fill out the following fields:

    • Facility Name: Select the facility where this exclusion applies from the dropdown list.
    • Standard: Choose the relevant standard (ISO 9001, ISO 14001, ISO 45001). Note that R2 is not applicable for exclusions.
    • Standard Clause: Enter the clause number or section that is being excluded (e.g., 8.3 Design).
    • Justification for Exclusion: Provide a clear justification for why this clause is not applicable to your facility (e.g., "No design performed").

  3. Once the form is complete, click Submit to add the exclusion.

Step 3: Viewing Existing Exclusions

After exclusions are added, they will appear in the list with the following information:

  • Facility Name: The name of the facility where the exclusion applies.
  • Standard: The standard to which the exclusion relates (e.g., ISO 9001).
  • Standard Clause: The specific clause being excluded (e.g., 8.3 Design).
  • Justification for Exclusion: The justification for excluding the clause (e.g., "No design performed").

Step 4: Editing an Exclusion

If you need to modify an existing exclusion, follow these steps:

  1. Click the Edit button next to the exclusion you want to modify.

  2. Make the necessary updates in the edit form:

    • Change the facility, standard, standard clause, or justification as needed.

  3. Click Save to apply the changes.

Step 5: Deleting an Exclusion

If an exclusion is no longer valid or needs to be removed:

  1. Click the Delete button next to the exclusion you want to remove.

  2. Confirm the deletion in the pop-up window to permanently remove the exclusion from the system.

Step 6: Searching for Exclusions

At the top-right of the Exclusions module, there is a Search bar. You can enter keywords (such as the facility name, standard, or clause) to quickly find specific exclusions.

Step 7: Syncing the Exclusions List

To ensure the most up-to-date information is displayed, click the Sync button at the top of the module. This refreshes the list and ensures that any recent changes are reflected in the system.

Best Practices for Managing Exclusions

  • Ensure Accuracy: Only exclude clauses that do not apply to your facility. For example, you can exclude Clause 8.3 (Design) if your company does not perform any design activities. Misuse of exclusions could result in non-compliance during an audit.

  • Provide Clear Justifications: Always provide a clear and concise justification for each exclusion. This helps auditors understand why certain requirements are not applicable to your facility or operations.

  • Regular Reviews: Regularly review exclusions to ensure they are still valid, especially if operations or facility capabilities change over time.

Conclusion

The Exclusions Module in P3 LogiQ is a vital tool for managing and documenting exclusions from your certification scope. By following this guide, you’ll be able to add, edit, and manage exclusions effectively, ensuring compliance with ISO 9001, ISO 14001, and ISO 45001 standards while justifying why certain clauses do not apply to your facilities.